Every year, and throughout the year, both the Federal government and CA either enact a new law or change one of the required forms or brochures. They don’t send out emails or post big notices letting you know so it can be frustrating trying to stay on top of it.
There are some basic things you want in place to show that you are at least trying to be compliant. Audit yourself and see how well you’re doing:
• CA Non-Exempt Wage Theft Prevention Notice — Provided to hourly employees upon AND each time
their wage changes.
• Form I-9 – A new form went into effect this year.
• Wage Statements – Pay stubs must include specific information.
• Employment Law Poster – A new year needs a new poster.
• IWC Posting – Post next to your current employment law poster.
• Harassment Prevention Policy – A new document per a 2016 law.
• Paid Sick Leave Policy – A written policy will limit your liability.
• San Diego’s Paid Sick Leave – Find out if you must also follow San Diego’s paid sick leave law.
• Final Paychecks — All final paychecks include any unused vacation or PTO as of that date
(unused sick leave is not paid out) and a pay stub. Timing of providing this check is crucial;
don’t use direct deposit.
If your audit shows you need to make some changes, do it immediately. It’s not that hard and you’ll take some worry off your shoulders.
About Your Columnist
CJ Westrick is a featured columnist for Women Lead, the official blog of Connected Women of Influence, where she covers all things human resources and managing people in the workplace. CJ Westrick, SPHR, has been in human resources (HR) management for over 20 years and has maintained her SPHR (Senior Professional in Human Resources) national certification since 2002. She started HR Jungle, a human resources consulting firm, in 2006 to provide senior-level HR expertise to businesses without internal HR.